Executive Assistant to CEO

Job Category: Education
Job Type: Permanent
Job Location: Birmingham
Salary: £28.226-£35.336

Executive Assistant to CEO

(S A L A R Y G R A D E 4)

£ 2 8 , 2 2 6 – £ 3 5 , 3 3 6

Benefits Include

Subsidised Private Healthcare package, Discounted gym membership,

Retail discounts and cashback,

Free confidential advice, information and counselling service, Well-being days

Our client is a Community Trust school and forms a family of schools, where making a positive difference to children’s lives is at the heart of all they do.

They are a forward thinking place of work and we ensure that bespoke professional development and support drives their relentless pursuit of excellence for all.

They firmly believe in the coaching model and actively promote both our internal training offer and external qualification pathway.

They have fantastic pupils and staff, supportive Trustees and Academy Representatives and serve a great community.

This is an exciting and challenging role, right at the heart of the Trust. As Executive Assistant to the CEO key responsibilities will include:

Leading to shape and define priorities on particularly sensitive issues, ensuring that rapid progress is made in key areas, and that the Director teams function effectively together.

Providing personal support and advice to the CEO on the strategic growth agenda, representing and communicating his views and decisions effectively both internally and externally.

Taking a leadership role across the wider Trust Administration Team working to support and develop staff.

Developing and maintaining highly influential and effective working relationships with a range of stakeholders.

Operating as a trusted adviser and providing key input to the top team of the Trust, especially on sensitive and high-profile issues.

Using relationships, judgement and understanding of the wider context to support the Executive in their work and add value to the process and substance of decision making.

Having the confidence and credibility to intervene and/or provide constructive challenge to senior stakeholders, and act as a trouble-shooter to resolve issues and bring a sense of clarity and direction to complex situations.


The successful candidate will:

Be excellent at organising themselves and others,

Be capable of promoting partnerships and collaborating with internal and external stakeholders,

Have proven experience of providing secretarial and administrative support for senior executives.

Be able to manage conflicting demands and have good influencing skills.

Our client can offer you:

An opportunity to be at the heart of an exciting and growing Multi-Academy Trust,

A highly supportive executive team invested in your growth and professional development, A working culture that promotes diversity, equality and social justice,

A caring working environment where your welfare is of paramount importance, Excellent care and support for all staff,

Comprehensive induction and on-going support opportunities for professional development.


Subsidised Private Healthcare package, Discounted gym membership,

Retail discounts and cashback,

Free confidential advice, information and counselling service, Well-being days


JOB TITLE: Executive Assistant to Chief Executive Officer (Grade 4)

PURPOSE OF THE POST: To be the Executive Assistant to the CEO. To undertake a full range of secretarial and administrative duties for the CEO and to ensure the efficient and effective running of their daily business.

You will need to liaise with a wide variety of people both in writing and verbally within the MAT and externally to arrange meetings. You will also curate agendas, circulate papers, take minutes and share actions.

ACCOUNTABLE TO: CEO, Board of Trustees


Act as a first point of contact within the trust for staff, trustees, governors, external partners, parents and other stakeholders seeking contact with the CEO.

To assist the CEO in organising their administrative workload. Liaising with the CEO regarding the events of the day and following up resultant actions.

Maintain complex diary management, arranging appointments and meetings as appropriate and ensuring that they are adequately briefed and have all relevant papers to be discussed.

Make necessary travel arrangements for the CEO.

Assemble and prepare papers required by the CEO to attend meetings, prepare reports, or reply to requests for information.

Ensure that papers are given to the CEO for the next day’s meetings and that any instructions/directions are obtained prior to the meeting.

Ensure the maintenance of clear and effective filing, records and other systems and to keep them updated. Arrange a variety of weekly meetings and when required, take accurate notes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.

Ensure that all meetings chaired or hosted by the CEO are appropriately catered.

Sort and prioritise incoming post and emails. Filter telephone calls before passing them to the CEO and wider Senior Management Team, if it is deemed necessary.

To draft correspondence and other documentation to the CEO’s specification.

Make any telephone calls as requested by the CEO and follow up any resultant actions

To deal with electronic mail, both incoming and outgoing, in a secure and confidential manner. Manage the effective recording of complaints, concerns and satisfactions received by the CEO

Support the Senior Management Team in the organisation and detailed planning of special events, such as away days and charity events.

Organise workload and prioritise on a daily basis using own initiative and knowledge of the work with minimum supervision from the CEO.

Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken.


To assist in dealing with complex enquiries or difficult visitors.

Generate reports (written and electronic), filing, photocopying work and to take accurate minutes of meetings as required.

Comply with and understand all policies and procedures, particularly those relating to safeguarding and child protection, equality and diversity, health and safety, behaviour and data protection, reporting concerns to the CEO or Designated Safeguarding Lead.

Attend relevant training and take responsibility for own development.

Apply for this position

Allowed Type(s): .pdf, .doc, .docx